Lite version

Trip fee calculator

Drive time and fuel disappear when they stay buried in the job price. This separates them into a trip fee you can show as its own line.

Trip fee = (drive-time pay + miles × cost per mile) ÷ (1 − card %), rounded up. The fixed card fee is counted on the full charge, not inside the trip line.

Numbers stay in this browser. This is shop math, not tax, legal, or lending advice.

Start from a trade

Round-trip miles

Vehicle cost per mile ($)

Drive minutes, round trip

Target hourly pay ($)

Base job price before the trip ($)

Card fee (%)

Card fee fixed $ per charge

Counted on the full job, not inside the trip line.

Round the trip fee up to

Trip fee

$45

Job with trip: $195

Rounded up to $5

More shop math

Missed callsA missed call is not just a missed ring. If some of those calls would have booked, this is the job value sitting in voicemail this month.
Crew day rateA day rate has to cover every person on the truck, the materials, and the overhead for that day — then leave the margin you picked.
Overhead per jobRent, insurance, software, and the truck payment do not show up on the materials list. They still have to come out of the jobs you book.